Grant of Use Forms

Greetings, and thank you for sharing your work with the Barony of Dragon’s Laire!

SCA rules require that before sharing your work or (in some cases) your image, the Barony must have your official permission in writing. As the Dragon’s Laire Webminister, I am required by the Society to collect this information and keep it on file.

These forms will not be made public and will only be shared with Society or legal officials if necessary, such as in the unlikely event of a lawsuit or copyright claim. If you are under 18, please have your legal guardian (parent or otherwise) review the form and fill it out with you.


For Articles and Videos Shared Online

This is the “SCA Creative Work Copyright Assignment / Grant of Use Form” — which I will call the “Grant of Use” form for short. This form is a legal agreement that you are willing to have your work — your Candlemas article, June Faire video, etc. — used for an event or posted on the Dragon’s Laire website.

The form is available here (opens in new window):
https://www.sca.org/wp-content/uploads/2019/12/ReleaseCreativeFillable.pdf

I am not a lawyer and this should not be taken as legal advice, but a common way to fill out this form is as follows:

  1. Enter your legal name.
  2. Enter your SCA name. If your name is included in or on your work, please use the same name in both places.
  3. Check at least one box to indicate the type of work (article, story, etc.); if your work doesn’t cleanly fit into any one category, pick the one that seems closest. For a web page, you can check the “article” box.
  4. Enter the title of your work. Feel free to enter multiple titles if you’d like this form to apply to all of them.
  5. Choose ONE:
    • Read option 1 carefully. If you choose that option, check the box and go to step 6.
    • Otherwise, check the specific options you’d like to allow. You can choose more than one if you’d like. Examples:
      • For an article on the website for Candlemas 20XX, check at least “publish the Work on a SCA web site” and fill in “Dragon’s Laire” or “Dragon’s Laire: Candlemas 20XX”
      • For a video or audio recording that will be shared during June Faire 20XX, check at least “perform (…) the Work at an Event called” and enter “Dragon’s Laire June Faire 20XX”
        • For this purpose, any recording can be considered a performance.
  6. If you are OK with me making minor tweaks to your work, such as fixing typos, formatting or adjusting the size of images on the page, normalizing audio volume, etc., then check the box next to “agree”. If not, check the box next to “do not agree”.
  7. Fill in the date and your email address, and (optionally) your mailing address.
  8. Sign the form.
    • Some PDF programs will allow you to digitally sign the form. To do this you may need to download the form (press the “download” button in your browser) and open the file outside of your browser. Then, please sign the form and save a copy, and email the signed file to the Webminister.
    • You may also print the form, sign it, scan it or take a picture, and email the picture to the Webminister. Please make sure the whole document is legible before sending it.
    • Physically mailing the form is also an option; if you need to do that please contact the Webminister for mailing information.

Please let me know if you have any further questions. Thank you!


Photograph Release Form for Pictures Used on the Website

This form is used for photographs of activities, things, and people, that are not part of an article or video. IF A PHOTO OF A PERSON IS “PORTRAIT STYLE” OR TAKEN IN A PRIVATE LOCATION, WE ALSO NEED TO ASK THEM FOR A MODEL RELEASE FORM. See below for more details.

The form is available here (opens in new window):
https://dragonslaire.antir.org/wordpress/wp-content/uploads/2022/02/ReleasePhotographerFillable-forDLwebsite.pdf

This is not intended as legal advice, but here are some general guidelines for filling out this form:

  1. Enter your legal name.
  2. Enter your SCA name.
  3. Enter a title for your photograph(s). Descriptive titles are fine, such as “Candlemas 2020 photos” or “Scribal practice session photos”. Feel free to enter multiple titles if you’d like this form to apply to all of them.
  4. Grants of Use: For your convenience, the checkbox and description to use your photos on the Dragon’s Laire website are already filled in. You may check additional options, if you like.
  5. Unlike with articles, there is no special option on this form to authorize the Webminister to make changes. I will only make minor tweaks, such as some cropping or brightness adjustment, without asking for your approval.
  6. Perpetual Grant of Use: this is entirely optional and up to you. Do you want to submit future photographs for the website without filling out the form again? If not, leave this box unchecked.
  7. Fill in the date and your email address, and your mailing address.
  8. Sign the form.
    • Some PDF programs will allow you to digitally sign the form. To do this you may need to download the form (press the “download” button in your browser) and open the file outside of your browser. Then, please sign the form and save a copy, and email the signed file to the Webminister.
    • You may also print the form, sign it, scan it or take a picture, and email the picture to the Webminister. Please make sure the whole document is legible before sending it.
    • Physically mailing the form is also an option; if you need to do that please contact the Webminister for mailing information.

Please let me know if you have any further questions. Thank you!


Model Release Form: For Photos of People Taken at Private Venues or in “Portrait Style”

A Model Release Form is signed by the person represented in the photograph, confirming that we have permission to use their image on the Dragon’s Laire website. This is in addition to the release form from the photographer who took the photo.

When do we need this? There is more detail on these questions at
https://www.sca.org/wp-content/uploads/2019/12/ReleaseFormsFAQsWEB.pdf

In general, model release forms are required under either one of two conditions:

  • Photos of people taken at private venues. Most SCA events are held in public places — legally, this includes all areas to which the public is invited or areas where the public has the right to be (city parks, for example). However, some functions and meetings are held in someone’s home, for a specific group of SCA people (a household meeting, a guild meeting, etc.). To share photos of people taken at those private locations, the Model Release Form is required.
  • Portrait-style photos. What is portrait style? The SCA explains that in “portrait style,” generally one person is in the photo and is cropped and captioned so that it resembles a portrait, rather than telling a story.

The form is available here (opens in new window):
https://dragonslaire.antir.org/wordpress/wp-content/uploads/2022/02/ReleaseModelFillable-forDLwebsite.pdf

This is not intended as legal advice, but here are some general guidelines for filling out this form:

  1. Enter your legal name.
  2. Enter your SCA name.
  3. Enter the name of the photographer.
  4. Choose ONE:
    • Read option 1 carefully. If you choose that option, check the box, uncheck the box below for the Dragon’s Laire website, and go to step 5.
    • Otherwise, select specific types of use you would like to allow. For your convenience, the checkbox and description to use your image on the Dragon’s Laire website are already filled in. You may check additional options, if you like, but this is not necessary.
  5. Fill in the date, your email address, and your mailing address. If the model release is for a minor, a parent or guardian must also put their name on the form.
  6. Sign the form.
    • Some PDF programs will allow you to digitally sign the form. To do this you may need to download the form (press the “download” button in your browser) and open the file outside of your browser. Then, please sign the form and save a copy, and email the signed file to the Webminister.
    • You may also print the form, sign it, scan it or take a picture, and email the picture to the Webminister. Please make sure the whole document is legible before sending it.
    • Physically mailing the form is also an option; if you need to do that please contact the Webminister for mailing information.

Please let me know if you have any further questions. Thank you!